Consider two important things when buying a printer or multifunction (MFP)
CPT Rate(Cost Per Thousand pages printed)
The CPT rate is what the toner will cost to print 1000 pages on the printer purchased. Every printer series uses a specific toner cartridge and it is the toner cartridge that determines the CPT rate.
The most common error made when buying a printer is to look at the price of the printer without considering the CPT rate of the toner that it will use.
CPT rates for black toner range from $10 to $52 per 1000 pages. So choosing the wrong printer can increase your costs by over 400%.
However, there is one more factor to consider and that is the annual number of pages printed (Print Volume)
Since the total cost to print is equal the (CPT rate x the Print Volume) divided by 1000, estimating the annual Print Volume is very important.
Usually, the more expensive the printer, the lower the CPT rate is.
So the question is, should you spend more on the printer initially to save on the toner costs for many years to come?
Here is a formula to determine if a printer upgrade is worthwhile.
Savings = (CPT rate of less expensive printer - CPT rate of more expensive printer) x Print Volume / 1000
Printer Upgrade Cost : Cost of more expensive printer - Cost of less expensive printer
If Printer Upgrade Cost / Savings is less than 1.5, then the printer should be upgraded. This implies that the Printer Upgrade Cost will be recovered with toner savings in under 1.5 years.
CPT is very easy to calculate.
CPT = Price ÷ Yield x 1000
CPT is the most important factor in helping to lower your printing costs.
Once the CPT rate for a printer is established then tracking the achieved yield per cartridge and the rate of use is going to provide the biggest savings opportunity.
Free printer software exists that will monitor your printer(s) and provide the number of pages that each and every toner cartridge has printed, the dates of installation or replacement and most importantly, if one printer with a higher CPT rate is being used more than a printer with a lower CPT rate.
Printer monitoring software can provide many additional features, such as alerting you by email when you require toner.
If you are interested in obtaining free printer monitoring software please click here to contact us.
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